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July 31st Release Briefing

Summary​

The July 2025 Authorium release delivers meaningful improvements across document collaboration, evaluations, contracts, submissions, and reporting—making your everyday workflows faster, clearer, and easier to manage.

Collaborative Document Management (CDM)​

  • Import Word Documents into Collaborative Documents: Upload Word files with formatting and tracked changes intact—no cleanup needed.
  • Preview Page Breaks While Editing: See how content will paginate before export and insert manual breaks for better layout control.
  • Share Supplier-Ready Documents: Generate clean external-facing versions by removing internal content and converting unfilled fields to plain text.
  • Add Descriptive Alt-Text Automatically: Improve accessibility with auto-generated alt-text for hyperlinks, which you can edit as needed.
  • Work Faster with a More Intuitive Interface: Navigate and edit large documents with cleaner formatting and improved performance.

Evaluations​

  • Collect Structured Evaluation Responses: Use smart tables to guide suppliers and ensure more consistent answers. Now you can reference smart tables created earlier in your projects to be used in the evaluation stage.
  • Complete Evaluations More Smoothly: Score submissions faster thanks to clearer layouts and better performance—especially for large workbooks.

Contracts​

  • Manage Complex Contracts Without Disruptions: Award a single contract to multiple suppliers, assign supplier-specific content, and add reviewers mid-process without duplicating work.
  • Compare Versions and Changes in Amendments: Track and visualize changes between contracts and amendments with clear formatting and version history.
  • Fill Contract Headers Automatically from Project Data: Reduce errors by auto-filling header fields based on the linked project.
  • Create and Search Contracts Manually: Upload legacy contracts, manually link them to suppliers, and search through the contract repository.
  • Search Contracts and Amendments More Efficiently: Find records faster by populating key fields shown directly in results.
  • Access Contracts and Documents via API: Use new endpoints to sync contract data and documents with your external systems.

Supplier Submissions​

  • Manage Submission Updates with Addenda: Post official updates during open submission periods. Suppliers are notified automatically and audit history is preserved.
  • Simplify Online Submissions for Agencies and Suppliers: Reopen submissions, reset responses, or allow suppliers to opt out or ask questions—without breaking your process.

Supplier Profiles​

  • Keep Supplier Profiles Current with Agency-Specific Surveys: Collect updated supplier details with surveys tied to each agency’s needs—answers appear directly in profiles.

Release Features​

Import Word Documents into Collaborative Documents

Manage Complex Contracts Without Disruptions

Preview Page Breaks While Editing

Share Supplier-Ready Documents

Collect Structured Evaluation Data

Create and Search Contracts Manually

Compare Versions and Changes in Amendments

Access Contracts and Documents via API

Manage Submission Updates with Addenda

Simplify Online Submissions for Agencies and Suppliers

Complete Evaluations More Smoothly

Add Descriptive Alt-Text Automatically

Work Faster with a More Intuitive Interface

Search Contracts and Amendments More Efficiently

Keep Supplier Profiles Current with Agency-Specific Surveys

Fill Contract Headers Automatically from Project Data

Import Word Documents into Collaborative Documents​

Summary:​

Bring your existing Microsoft Word files into Authorium without losing formatting, page layout, or structure. Continue collaborating exactly where your team left off, with no need to copy, paste, or reformat.

New Functionalities Added:​

  • Upload Word files and convert them into editable collaborative documents in Authorium.
  • Preserve structure and formatting, so your original layout remains intact.
  • Move external drafts into CDM stages without manual rework or copying.
  • Streamline collaboration, even when work starts outside the platform.

Manage Complex Contracts Without Disruptions​

Summary:​

This new feature streamlines the creation of multi-award contracts, allowing a single contract to be efficiently awarded to multiple vendors. By using a Contract Distribution & Execution (CD&E) stage, the system generates identical contract content for each vendor, eliminating redundant work and increasing efficiency. The process is further enhanced by enabling the request and upload of additional documents directly from suppliers and allowing external participants to be invited to the review process via email, simplifying collaboration and document management.

New Functionalities Added:​

  • Award to multiple suppliers without requiring deliverables, making multi-award scenarios simpler to manage.
  • Invite awarded suppliers via email to participate in document review without switching tools.
  • Assign suppliers to specific documents within a contract package to prevent confusion and streamline the review process.
  • Request additional documents from suppliers directly within the contract flow.
  • Add participants mid-process using email invitations—no need to restart reviews or unlock content.

Preview Page Breaks While Editing​

Summary:​

See how your document will paginate as you type. Add manual breaks or rely on automatic ones to control the final layout before exporting.

New Functionalities Added:​

  • Preview automatic page breaks as you edit to see how the document will paginate when exported or printed.
  • Insert or remove manual page breaks directly while editing to define page divisions.
  • When added, manual page breaks replace automatic pagination to ensure the exported document matches your intended layout.

Share Supplier-Ready Documents​

Summary:​

Create clean, external-facing versions of your documents that remove internal content and display unfilled fields as plain text, ready to share with suppliers.

New Functionalities Added:​

  • Remove internal sections and insights from the supplier-facing view of documents.
  • Display unfilled variables as plain text, so suppliers see complete content.
  • Exclude internal-only and reference documents that are not meant for external review.
  • Generate cleaner versions of documents to ensure clarity, professionalism, and relevance for external recipients.

Collect Structured Evaluation Responses​

Collect Structured Evaluation Responses

global-project-content-guides

Summary:​

Use guided forms and smart tables to collect consistent, structured responses from suppliers—making evaluations easier for reviewers.

New Functionalities Added:​

  • Use Form Fill Documents to capture more guided and consistent responses in evaluation items.
  • Enable Smart Tables with responder-specific fields for structured data collection.
  • Let suppliers complete Smart Tables and forms directly in the Authorium platform.

Create and Search Contracts Manually​

Create and Search Contracts Manually

Summary:​

Handle contracts outside standard workflows by uploading documents, linking suppliers manually, and using flexible search filters to find what you need quickly.

New Functionalities Added:​

  • Create contracts manually without requiring automated validation or project workflows.
  • Upload documents directly into manually created contract records.
  • Search across contract headers and amendments using advanced filters.
  • Manually link suppliers when entering contracts outside standard stages.
  • Access original contracts directly from related amendments.
  • Track important contract dates in a unified MM/dd/yyyy format that supports compliance and reporting.

Compare Versions and Changes in Amendments​

Compare Versions and Changes in Amendments

Summary:​

Easily track edits between contracts and amendments with clear version history and automatic formatting for compliance.

New Functionalities Added:​

  • Track changes between the original contract and each amendment to quickly spot edits.
  • View a clear version history when managing multiple amendments.
  • Meet formatting requirements by displaying tracked changes based on state-specific rules.
  • Keep your records organized with automatic amendment renumbering.

Access Contracts and Documents via API​

Summary:​

Sync Authorium with external systems using new API endpoints that let you access and manage contracts, headers, and documents in real-time.

New Functionalities Added:​

  • Retrieve project-specific documents to support reporting and document tracking.
  • Create, update, and manage contract headers programmatically.
  • Access contract documents and amendments across contracts and projects.
  • Connect Authorium data to other systems for audits, monitoring, or compliance automation.

Manage Submission Updates with Addenda​

Manage Submission Updates with Addenda

Summary:​

Issue clarifications or updates during submissions using formal addenda—suppliers are notified, audit trails are preserved, and no stages need to be unlocked.

New Functionalities Added:​

  • Create and publish addenda to share clarifications, updates, or corrections across documents.
  • Lock previous document versions to prevent untracked edits and maintain an accurate audit history.
  • Automatically notify all suppliers when an addendum is published.
  • Display addenda next to original submission documents for clear context.
  • Track a full addenda history with timestamps and approval records.
  • Show banners in the supplier view with direct access to updated materials.
  • Reset supplier deliverables to “In Progress” when content changes.
  • Configure approval workflows according to the addendum if internal sign-off is required.

Simplify Online Submissions for Agencies and Suppliers​

Simplify Online Submissions for Agencies and Suppliers

Summary:​

Reopen submissions, reset responses, and offer suppliers more control over how and when they participate, without compromising consistency or suitability.

New Functionalities Added:​

  • Reopen online submissions to revise workbooks, criteria, deliverables, or instructions.
  • Reset supplier responses to “In Progress” and prompt resubmission after updates.
  • Track submission activity with date and time stamps for full audit trails.
  • Display reference documents in order to guide supplier review.
  • Allow suppliers to opt out using a new “Do not want to respond” option.
  • Manage documents more easily with a new Manage Content tab.
  • Customize Q&A response windows without being limited to presets.
  • Lock submission deadlines to your organization’s timezone for consistency.
  • Identify which supplier submitted each question using role-based visibility.

Complete Evaluations More Smoothly​

Summary:​

Evaluate faster with better workbook performance, cleaner layouts, and clear prompts to guide reviewers through required fields.

New Functionalities Added:​

  • Return to evaluations instantly with a new back button after assigning evaluators.
  • Scroll through large workbooks faster thanks to improved performance and speed.
  • Rely on consistent layouts that make different scorecards easier to follow and complete.
  • Spot required fields quickly with clear visual indicators.
  • Score with ease using simplified inputs designed for smoother data entry.

Add Descriptive Alt-Text Automatically​

Summary:​

Improve accessibility by automatically suggesting alt-text for hyperlinks—helping you meet standards with less effort.

New Functionalities Added:​

  • Auto-generate alt-text suggestions when hyperlinks are added.
  • Edit or approve descriptions to match your context.
  • Ensure hyperlinks are readable by screen readers.
  • Support accessibility standards without extra steps.

Work Faster with a More Intuitive Interface​

Summary:​

Get more done with a cleaner interface, faster load times, and better support for formatting, accessibility, and navigation across the platform.

New Functionalities Added:​

  • Navigate documents easily with improved breadcrumbs and redirects.
  • Remove suggested changes inline without opening modals.
  • Import Word files more accurately across workflows.
  • Format dropdowns and form templates for better clarity and consistency.
  • Apply clean formatting to bullet lists, headings, and exports.
  • Suppliers can pause and resume their submissions without losing data, thanks to automatic draft saving in the online submission form.
  • Export finalized documents as merged PDFs with better layout and styling.
  • Meet accessibility standards with ADA-compliant exports and signature blocks.
  • Use enhanced form controls, including radio buttons and file upload help text.
  • Reference template-level variables when building business rules.
  • Lock timestamps and dates to your organization’s timezone.
  • Improve navigation in public portals by implementing a better layout and logo handling.
  • Confirm key actions with modals for buttons like “Submit and Continue.”
  • Experience faster load times in key areas like section editors and smart tables.
  • Work more smoothly thanks to behind-the-scenes performance and reliability improvements.

Search Contracts and Amendments More Efficiently​

Summary:​

Quickly locate contracts using flexible filters, more brilliant results, and layouts designed to help you identify the correct record at a glance.

New Functionalities Added:​

  • Search contracts and amendments using keywords or partial matches.
  • Apply multiple filters to narrow results by supplier, status, or other fields.
  • View relevant data directly in search results to make faster decisions about which records to open.
  • See component-level headers directly in search results for added clarity.
  • Navigate results more easily with a layout aligned to standard contract structures.

Keep Supplier Profiles Current with Agency-Specific Surveys​

Keep Supplier Profiles Current with Agency-Specific Surveys

Summary:​

Request updated supplier information through customizable surveys. Responses appear in each profile and are reviewed with every new project.

New Functionalities Added:​

  • Configure agency-specific supplier surveys to collect relevant data such as points of contact, locations, or required licenses.
  • Display the latest responses on each supplier’s profile page, visible to both the supplier and agency.
  • Require suppliers to review and update survey answers each time they respond to a new project.
  • Allow ongoing edits to survey information outside of project submissions.
  • Replace generic primary contacts with agency-specific contact fields for more accurate communication.

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Fill Contract Headers Automatically from Project Data​

Summary:​

Save time and avoid errors by auto-filling contract headers with data from your projects—including for multi-award scenarios.

New Functionalities Added:​

  • Auto-fill contract headers using key project variables during document generation.
  • Handle multiple suppliers by filling header data for each awardee in multi-award contracts.
  • Preserve structured metadata by syncing contract fields with project configuration.
  • Eliminate repetitive entries and reduce errors when finalizing contracts after a project.

Coming Soon​

Online Submissions and Supplier Management​

  • Selective Reopen Requests: Allow agencies to request that suppliers correct only specific sections or deliverables.
  • Fine-Grained Resubmission Controls: Define which parts of a submission must be re-submitted after reopening.
  • Shared Supplier Data Across Agencies: Enable suppliers to reuse answers across agency-specific surveys, reducing duplicate work.

Document Editing and Pagination​

  • Page Navigation Controls in Editor: Easily jump between pages while editing documents with CKEditor.
  • Advanced Pagination Settings: Customize how content breaks across pages, including margins and styles.
  • Improved Page Indicators: Clearly distinguish between automatic and manual page breaks within the editor.